The problem it solves
Your software inventory shouldn't live in your head
Most teams discover a software license exists when it auto-renews unexpectedly — or when someone tries to use it and it's expired. VendorCat fixes that.
Complete license inventory
Log every software license — Microsoft 365, Adobe, Salesforce, security tools, niche SaaS subscriptions — with the vendor, seat count, cost, and expiry date. See your full software stack in one list, searchable and filterable. No more "do we even still have that?"
Total cost of software
Add up what you're actually spending on software licenses across all vendors. See monthly and annual cost per tool, broken down by category. Know your total software spend before the budget review — not after finance starts asking questions.
Expiry alerts before it's too late
Get notified at 90, 30, and 7 days before any license expires. The alert goes to the assigned owner — the person responsible for that tool — not just a generic IT inbox. Connect Slack or Teams and the whole team stays in the loop without logging in.
The real cost of untracked software licenses
Software license sprawl is a quiet problem. It doesn't announce itself. A subscription renews automatically — you find out when the invoice arrives. A license lapses — you find out when someone can't log in. A tool you cancelled keeps charging — you find out three months later during an audit.
Software license tracking is how you get ahead of it. When every license has a record — with a cost, an expiry date, an owner, and automated alerts — you stop reacting and start managing.
VendorCat treats each software product as a first-class record. Log the vendor, the reseller if applicable, the license type, seat count, annual cost, and renewal date. Attach the contract or invoice. Assign an owner. That's it — alerts fire automatically, and the license shows up in your spend dashboard from day one.
AI contract extraction speeds up onboarding: upload a license agreement PDF and VendorCat automatically pulls out the product name, cost, and renewal date. One click to apply. Your full software inventory, without the manual data entry.