Get Alerted Before
Licenses Expire
VendorCat sends email alerts 90, 30, and 7 days before any software license hits its renewal date — so you always have time to act.
Set up alerts for free No credit card required · Free forever on the starter planWhy licenses lapse
Vendor renewal notices aren't enough
Relying on vendor emails to manage your renewals is the root cause of most license surprises.
Notices go to the wrong inbox
The renewal email goes to whoever placed the original order — an employee who left, a shared alias nobody watches, or a personal email address.
They arrive too late
Most vendor renewal notices arrive 2–4 weeks before the date. That's not enough time to get quotes, run a review, or negotiate pricing.
Auto-renews fire silently
Many SaaS products auto-renew without sending any notice at all. The charge appears on the statement and nobody knows how to stop it next year.
The real cost of a missed cancellation window
Most software licenses have a 30-day cancellation notice requirement. Miss that window by one day and you owe for another full year. The vendor rarely makes exceptions — and "I didn't get the notice" is not a legal defense against a contract auto-renewal clause.
Alert schedule
Four chances to catch every renewal
VendorCat's alert schedule is designed around real vendor cancellation windows — not arbitrary reminder intervals.
Days before
Early planning. Time to evaluate whether the license is still needed and get alternatives quoted.
Days before
Cancellation window. Most licenses require 30-day notice. This is your last reliable moment to opt out.
Days before
Final check-in. Confirm the decision made at 30 days is still on track.
Day before
Last-minute alert. Useful for catching anything that slipped through earlier windows.
Features
More than just a reminder tool
VendorCat tracks the full context around each license, not just the date.
Email, Slack & Teams alerts
Renewal alerts go where your team actually pays attention — not just to a single mailbox that might belong to someone who left.
Owner per license
Each license has a designated internal owner who gets the alerts. Ownership survives staff changes — no single point of failure.
Cost per license
Track what each license costs annually and monthly. Spot licenses that nobody uses anymore before the next renewal hits.
Contract attachments
Attach the license agreement so the terms, seat count, and cancellation clauses are always one click away at renewal time.
AI extraction
Upload a license agreement PDF and VendorCat pulls the product name, seat count, cost, and renewal date. No manual data entry.
Reseller tracking
Record who sold the license so you know exactly who to contact at renewal time — even years later when the original purchaser has moved on.
Setup checklist
What you should track for every license
A complete record makes every renewal straightforward instead of a research project.
- Software name and vendor
- Annual or monthly cost
- Renewal date (not just the calendar year)
- Cancellation notice period
- Number of seats or licenses
- Reseller or purchasing channel
- Internal owner assigned and current
- License agreement attached
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More from VendorCat
License alerts are just one part of managing your vendor stack.
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