Never Miss a Vendor
Renewal Again
Every contract. Every renewal date. Every cancellation window. One dashboard so nothing slips through the cracks.
Start tracking for free No credit card required · Free forever on the starter planThe problem
Contracts live everywhere except where you need them
When renewal dates are scattered across inboxes, spreadsheets, and people's memories, surprises are inevitable.
Buried in email
The renewal notice is in a three-year-old thread. The rep who managed the relationship left. Nobody knows the cancellation window is 60 days.
Spreadsheets that lie
The renewal sheet is on someone's desktop drive, last updated eight months ago, and missing half the vendors you actually pay for.
Auto-renew surprises
You forgot about the 30-day opt-out window. Now you're locked in for another year on software three people use. The vendor won't refund.
How VendorCat works
Alerts before it is too late to act
Set renewal dates once. VendorCat sends email alerts on a schedule designed around real vendor cancellation windows.
Days before
Early heads-up. Start vendor conversations. Get competing quotes if you want to switch.
Days before
Action window. Most contracts require 30-day notice to cancel. This is your last safe moment.
Days before
Final alert. If you missed the 30-day window, now you know to budget for another year.
Day before
Last call. Confirm the renewal or flag it for the team before the charge hits.
Features
Everything a contract tracker needs
Built for the IT manager who owns vendor relationships — not for enterprise procurement teams.
Multi-channel alerts
Email alerts at 90, 30, 7, and 1 day. Connect Slack or Teams to get alerts where your team works.
Document storage
Attach the contract PDF, SOW, and order form directly to each vendor record. One place to find everything.
Owner assignment
Every vendor has an internal owner. When staff changes, relationship knowledge stays — not locked in someone's inbox.
AI contract extraction
Upload a contract PDF and VendorCat pulls out the vendor name, cost, and renewal date automatically. One click to apply.
Cost tracking
Annual and monthly spend per vendor, per category, per owner. Pull a spend report in seconds when finance asks.
Vendor health scores
Automatic scores based on renewal proximity. Override with your own rating: Strategic, Reliable, At Risk — whatever your process needs.
Contract tracking checklist
What a good system covers
If you can check all of these, you won't have renewal surprises.
- Every vendor has a recorded renewal date
- Cancellation window is documented per contract
- Someone specific owns each vendor relationship
- Alerts fire before the cancellation window closes
- Contract document is attached and accessible
- Annual cost is recorded and categorized
- Reseller / purchasing channel is documented
- Alerts go to at least one backup recipient
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More from VendorCat
Vendor contract tracking is one part of the picture.
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