How alerts work
Three chances to act before a renewal surprises you
VendorCat sends escalating vendor contract renewal alerts so you have time to evaluate, negotiate, or cancel — not just react.
90-day heads-up
The first alert fires three months out — enough time to evaluate whether the vendor is worth renewing, request competing quotes, and start a renegotiation if the price isn't right. The decisions that take longest need the most lead time.
30-day action window
The second alert hits when most contracts require a cancellation notice. If you're not renewing, this is the window. VendorCat makes sure you don't miss it by sending the alert directly to the assigned owner — not a generic inbox.
7-day final reminder
The last alert fires one week out. If action is still needed, this is it. Connect Slack or Teams and the alert reaches your whole team — so even if the owner is out, someone sees it and can act.
Why calendar reminders aren't enough for vendor contract renewals
Calendar reminders feel like a solution until someone's calendar changes hands, a renewal gets pushed back without updating the entry, or you realize you set the reminder but it fired while you were traveling and you dismissed it.
Vendor contract renewal alerts need to be tied to the contract record — not a floating calendar event. When the renewal date changes, the alerts move with it. When the owner changes, the alerts reroute to the new owner. When you add a new vendor, alerts are set automatically the moment you enter the renewal date.
VendorCat builds alerts into the data model, not on top of it. Every vendor record has a renewal date field. Every renewal date field generates alerts. You don't configure anything separately — you just enter the date and the system handles the rest. Alerts go to the email on file for the assigned owner, to Slack if you've connected a webhook, and to Teams if that's where your team lives.
The goal is simple: no vendor contract should ever auto-renew without someone on your team knowing it was coming. VendorCat makes that the default, not the exception.